What business groups usually need
Corporate planners tend to ask the same questions: Can we pay by invoice or company card? Can we get a certificate of insurance for our files? Is there a restroom and covered seating? Can we bring in catering? Include anything your company requires in the notes, and the operator can confirm before you commit.
Weekday and evening trips
Weekday charters often have more open availability than weekends, which helps if your event is tied to a conference schedule. Late-afternoon networking cruises that end around sunset are a common format for client events.
Alcohol and liability
If your group plans to drink, talk through the operator's policy and your own company's rules. Some larger vessels have licensed bar service, which many companies prefer over BYOB for liability reasons.
What affects the price
Each operator sets its own rates. These are the factors that usually make the biggest difference for this kind of trip:
- Headcount determines the vessel, which sets the base price.
- Catering, bar service and sound systems are often add-ons.
- Weekday trips may have more flexibility than weekends.
- Confirm deposit, cancellation and weather terms in writing.
What to bring
- A final attendee list
- Company requirements for insurance or invoicing
- A point of contact with a phone who will be on board
- Light layers for evening trips
- Any approved branded items